Administration and Operations Committee
Agenda

Meeting #:

Date:

Tuesday, December 13, 2022

Time:

6:00 P.m. - 10:00 P.m.

Location:

Council Chambers

7 Broadway Street West

Paris, ON

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1.

Attendance

2.

Election of Chair and Vice Chair

3.

Approval of Agenda

4.

Declaration of Pecuniary Interests

5.

Delegations / Petitions / Presentations

5.1

Bob Mattice and Carol Richards re: Development Fee Refund

5.2

Jessica Robbins re: Change of Address Request

5.3

Christina Zardo - Food Cycle Science re: Food Waste Reduction Program

6.

Adoption of Minutes from Previous Meetings

6.1

Administration and Operations Committee Minutes of September 20, 2022

Recommendation:

That the Administration and Operations Committee minutes of September 20, 2022, be approved.

7.

Business Arising from the Minutes

8.

Consent Items

8.1

Consent Items to be Approved

8.1.1

RPT-0289-22, STG-22-02, 5 Beverly Street East St. George, Phase 2 - Z. Gable

Recommendation:

THAT Community Improvement Plan application STG-22-02 from the owner of 5 Beverly Street East, St. George for façade and internal improvements be approved to a maximum amount of $45,000;

AND that the General Manager of Strategic Initiatives be authorized to execute the Community Improvement Plan Agreement for STG-22-02.

8.1.2

RPT-0344-22, Solid Waste Facility Operations Contract - M D'Hondt

Recommendation:

Whereas Future Waste Systems Inc. (FW) have met or exceeded expectations of contract PW-RFT-18-22 Solid Waste Facilities Operations which was awarded through a competitive bid process for the period of May 1, 2019, to April 30, 2023;

And whereas on June 21, 2022, via Report RPT-0180-22 Council authorized County of Brant Staff (County staff) to negotiate with FW to extend the contract for Solid Waste Facility Operations for a four (4) year period;

And whereas County Staff negotiated with FW to extend the contract for a four (4) year period (May 1, 2023, to April 30, 2027) with the inclusion of an annual cost of living and monthly fuel adjustment which are based on the Consumer Price Index (CPI);

That PW-RFT-18-22 Solid Waste Facilities Operations with FW be extended for the period of May 1, 2023, to April 30, 2027, with the inclusion of an annual cost of living adjustment factor and monthly fuel adjustment factor which are based on the Consumer Price Index (CPI).

8.1.3

RPT-0346-22, County of Brant 2023 Proclamations & Events - S Dredge

Recommendation:

Whereas the County of Brant recognizes the benefits and values of recreation and community engagement;

And Whereas the County of Brant continues to offer inclusive programs, services, facilities, opportunities and events to enhance every resident’s quality of life;

Therefore, be it recommended that in an effort for the County of Brant to continue to bring awareness to the community, that the following proclamation and flag raising events in collaboration with the Community & Protective Services Department and the Strategic Initiatives Department for 2023 be approved;

January 27                                  Family Literacy Day

January 28                                  Global Community Engagement Day

February                                     Black History Month

February                                     Winter Active Month

February 22                                Canadian Ag Day

March 8                                      International Women’s Day

March 27                                    World Theatre Day

April                                            Poetry Month

April 14                                       International Day of Pink

April 16-22                                  Earth Week

April 16-22                                  National Volunteer Week

April 20                                       National Canadian Film Day

April 25                                       Parent Alienation Awareness Day

April 29                                       International Dance Day

May                                            Asian Heritage Month

May                                            Museum Month

May 1-8                                      Mental Health Week

May 1-7                                      National Youth Week

May 6                                         Rec Expo

May 7-13                                    Emergency Preparedness Week

May 21                                       Ontario Flag Day

May 22-28                                  Paramedic Services Week

May 23-29                                  Tourism Week

May 29-June 4                            Tourism Awareness Week in Canada

May 30-June 5                            National Access Ability Week * Flag Raising

June                                           Deafblind Awareness Month

June                                           June is Recreation and Parks Month

June                                           National Indigenous History Month

June                                           Pride Month * Flag Raising

June                                           Seniors Month

June 5                                        National World Health & Fitness Day

June 6-10                                   Local Food Week

June 18                                      Father’s Day Free Swim

June 19                                      United Empire Loyalist Day

June 21                                      National Indigenous Peoples Day

June 27                                      PTSD Awareness Day

June 27                                      Canada Multiculturalism Day

July 1                                         Canada Day Events

July 16-22                                   Drowning Prevention Week

July 25                                        Culinary Day

September 2^nd week                    Mennonite Heritage Week

September 10                             Suicide Prevention Day

September 18-24                        Rail Safety Week

September 18-27^th                      National Forest Week

September 20-October 24           Culture Month

Sept 27                                       World Tourism Day

September 28                             British Home Child Day

Sept 30                                       Orange Shirt Day-National Day for Truth and Reconciliation

October                                      Canadian Islamic History Month

October                                      Child Abuse Prevention Month

October                                      Manufacturers Month

October                                      Women’s History Month

October 1                                   International Music Day

October 1                                   Manufacturing Day

October 1                                   National Seniors Day

October 3-9                                Ontario Agriculture Week

October 3-9                                Fire Prevention Week

October 6                                   International Walk to School Day

October 16-22                             Small Business Week

October 18                                  Persons Day

November 1-7                             Carbon Monoxide Awareness Week

November 1-7                             Crime Prevention Week

November 8                                Indigenous Veterans Day

November 16-22                         Global Entrepreneurship Week

November 19-25                         National Addiction Awareness Week (NAAW)

November 20-26                         Canada History Week

December 3                                International Day of Persons with Disabilities

December 5                                International Volunteer Day

December 6                                National Day of Remembrance and Action on Violence Against Women

8.1.4

RPT-0522-22, Interim Tax By-law - C Staley

Recommendation:

That the 2023 Interim Tax Levy By-law be presented to Council for consideration.

8.1.5

RPT-0712-22, 2022 Tax Write-Off Report - R Fox

Recommendation:

That staff be authorized to write off taxes under Sections 357 and 358 of the Municipal Act as follows:

Municipal Share   $ 38,287.52

School Share       $ 18,451.79

Total Write-off       $ 56,739.31
 
And that the final payment to the School Boards be reduced by the amount of $18,451.79 for their share of the taxes written off.

8.2

Consent Items to be Received

8.2.1

Fire Prevention Activity Report - September, October & November 2022 - T Waldschmidt

8.2.2

RPT-0295-22, Water Operational Plan Element 14 - Review and Provision of Water Infrastructure - A Davidson

8.2.3

RPT-0297-22, Submission of the 2022 Drinking Water Quality Management Standard (DWQMS) Element 20 Management Review Meeting Summary - D Stevenson

8.2.4

RPT-0296-22, Municipal Drinking Water Systems Regulatory and Drinking Water Quality Management Standard Quarterly Update- D Stevenson

8.2.5

RPT-0525-22, Municipal Agriculture Economic Development and Planning Forum - Post-Event Update - Z Gable

8.2.6

RPT-0355-22, Update - Emergency Management Program Initiatives - K. Pottruff

8.2.7

RPT-0528-22, 2022 Budget to Actual Variance at September 30th - H Mifflin

9.

Staff Reports

9.1

RPT-0539-22, 2023 Fleet, Scheduled Replacement - G Demers

Recommendation:

That staff be directed to start the vehicle tender process in advance of the 2023 Budget Deliberations to secure the necessary vehicle and equipment needed to carry out County of Brant (the County) Services. This request includes the purchase of ten (10) vehicles, one (1) loader and one (1) sweeper as previously outlined in the Ten (10) year Capital Fleet Forecast;

And That staff report back to Council for approval of these purchases as required by the County Purchasing Policy.

9.2

RPT-0526-22, Appointment of an Engineer for the HarleyMunicipal Drain under section 76 of the Drainage Act - G Demers

Recommendation:

Whereas Section 76 of the Drainage Act (the Act) prescribes that “the council of any local municipality liable for contribution to a drainage works in connection with which conditions have changed or circumstances have arisen such as to justify a variation of the assessment for maintenance and repair of the drainage works may make an application to the Tribunal, of which notice has been given to the head of every other municipality affected by the drainage works, for permission to procure a report of an engineer to vary the assessment, and, in the event of such permission being given, such council may appoint an engineer for such purpose and may adopt the report but, if all the lands and roads assessed or intended to be assessed lie within the limits of one local municipality, the council of that municipality may procure and adopt such report without such permission.”;

And whereas all of the lands and roads assessed into the Harley Municipal Drain lie within the County of Brant;

And whereas the Harley Municipal Drain, Branches 2, 4, 4₂, 4₃, 4₄, 5, 6, 7, 7A, 8, 10, 10A, 10B Northwest and Northeast, were last improved under a report prepared by Karl E. Weselan, dated March 29, 1974, and adopted by By-Law 1858-74 of the former Township of Burford;

And whereas the Harley Municipal Drain, Branches A and B, were last improved under a report prepared by Karl E. Weselan, dated October 9, 1974, and adopted by By-Law 1891-74 of the former Township of Burford;

And whereas the Harley Municipal Drain, Branches 1, 3, 6A, 9, 11, and 12 were last improved under a report prepared by Jno. F. La Plant, dated August 3, 1954, and adopted by By-Law 1382 of the former Township of Burford;

And whereas the Harley Municipal Drain, Main Drain was last improved under a report prepared by Lee and Nash, dated September 4, 1931;

And whereas some of the Harley Municipal Drain assessment schedules used for future maintenance are no longer deemed reasonable or workable.

Be it hereby resolved that in accordance with Section 76 of the Act, the County of Brant (the County) hereby appoints R. J. Burnside & Associates Limited as the engineer to prepare a report for council’s consideration in accordance with the requirements of the Drainage Act.

9.3

RPT-0524-22, Intention to Designate under Part IV, Section 29of the Ontario Heritage Act, Paris Plains Cemetery - 705 Paris PlainsRoad Paris - K Cicman

Recommendation:

That Staff Report RPT-0524-22 Intention to Designate under Part IV, Section 29 of the Ontario Heritage Act, Paris Plains Cemetery - 705 Paris Plains Road Paris dated December 13, 2022, be approved;

That Council states its intention to designate the property at 705 Paris Plains Road under Part IV, Section 29 of the Ontario Heritage Act in accordance with the Statement of Significance (Reasons for Designation) included in this report;

And that a By-Law designating the property at 705 Paris Plains Road under Part IV, Section 29 of the Ontario Heritage Act be prepared for approval by Council after the 30-day period to file a notice of objection to designate the property has lapsed.

9.4

RPT-0354-22, Housekeeping Amendments to Good Forestry Practices By-Law 70-21, M Hunter

Recommendation:

That RPT-0354-22, Housekeeping Amendments to the Good Forestry Practices By-law 70-21 be approved;

And that the amending By-law be presented to Council for approval.

9.5

RPT-0708-22, Nuisance Odour and Lighting By-law - G Bergeron

Recommendation:

WHEREAS, at the County of Brant Policy Development and Strategic Direction Committee meeting on September 13, 2022, the Committee approved, in principle, a draft by-law as it relates to nuisance odours and lighting emanating from Cannabis Production Facilities operating under registration certificates issued under the Federal Access to Cannabis for Medical Purposes Regulations (ACMPR)

AND WHEREAS, the Committee carried the recommendation that the by-law come into force and effect on January 1, 2023, subject to final revisions and to allow for Officer training and calibration of equipment.

THAT the final version of the Nuisance Odour and Lighting By-law be approved by the Committee for enactment by Council on December 20, 2022 and come into force and effect on January 1, 2023.

9.6

RPT-0527-22, 2023 Fees and Charges - H Mifflin

Recommendation:

That the proposed 2023 fees and charges for the County of Brant be approved;

And that the 2023 Fees and Charges By-law be presented to Council for approval;

And that the fees and charges be implemented January 1, 2023 unless otherwise noted in the by-law.

9.7

RPT-0225-22, Review of Fence By-Law 54-03 - J Kitchen

Recommendation:

That RPT-0225-22, Review of the Fence By-law 54-03, be approved;

That By-law 54-03 – A By-law to regulate fences, be repealed, and;

That a new Fence By-law and Swimming Pool Enclosure By-law be presented to Council for approval, and;

That both by-laws come into force and effect on January 1^st, 2023.

9.8

RPT-0709-22, Strategic Plan Update - A Crozier

Recommendation:

That the process to complete an update to the County of Brant Strategic Plan as outlined in report RPT-709-22 be adopted.

10.

Notice of Motion / Resolutions

10.1

Notice of Motion - re: Nomination to ROMA Board of Directors - Councillor Miller

Notice of Motion:

Whereas the Rural Ontario Municipalities Association has requested nominations for zone representatives to the 2023-20027 ROMA Board of Directors by Friday December 23, 2022;

And Whereas the ROMA Policies and Procedures state that if a member of the Council wishes to run for the ROMA Board then the Council will need to pass a resolution of support;

And whereas Councillor David Miller has expressed an interest in running for a position on the ROMA Board,

Therefore, be it resolved that the Council of the County of Brant endorses the nomination of Councillor David Miller for the position of ROMA Zone 3 representative for the 2023-2027 ROMA Board of Directors.

10.2

Resolution - Councillor Bell

Whereas certain activities, structures and practices have been historically accepted, both socially and from a safety perspective, in older, typically lower density sub divisions and;

Whereas intensification is progressively increasing in newer sub divisions in the County and;

Whereas these activities, structures and practices in these more intensified newer sub divisions are accordingly less socially acceptable or safe; 

Then it is directed that:

No free standing structures that stand more than 2 ft above the top of boundary fences or, in absolute height 8ft, shall be installed in rear yards on properties with rear yards of less than 400 sq.m.; 

Exceptions to this are limited to Flag poles and Indigenous artifacts such as Totem poles.

11.

Communications

12.

Other Business

13.

In Camera

13.1

RPT-0343-22, (s.239.2.c, 239.2.f & 239.2.k) - Disposition of Land - Unopened Road Allowance (School St) - C Glassford

13.2

RPT-0313-22, (s.239.2.c, 239.2.f and 239.2.k), Disposition of Lands: Part of Jury St Park - C Glassford

13.3

RPT-0316-22, (s.239.2.c) Disposition of Surplus Property (43 Simcoe St) - A Newton

14.

Next Meeting and Adjournment