Administration and Operations Committee
Agenda

Meeting #:

Date:

Tuesday, July 15, 2025

Time:

9:00 A.m. - 11:00 A.m.

Location:

Council Chambers

7 Broadway Street West

Paris, ON

Alternative formats and communication supports are available upon request. For more information, please contact the County of Brant Accessibility and Inclusion Coordinator at 519-442-7268 or by email

---

1.

Attendance

2.

Approval of Agenda

Recommendation

THAT the Administration and Operations Committee agenda for July 15, 2025, be approved.

3.

Declaration of Pecuniary Interests

4.

Delegations / Petitions / Presentations

5.

Adoption of Minutes from Previous Meetings

5.1

Administration and Operations Committee Minutes of June 17, 2025

6.

Business Arising from the Minutes

7.

Consent Items

7.1

Consent Items to be Approved

7.1.1

RPT-0134-25 - Upgrade Cemetery Management Software - D. Hussey

Recommendation

THAT RPT-0134-25 Upgrade Cemetery Management Software be received as information;

AND that $75,000 for the purchase of a replacement Cemetery Management Software, be approved and funded from the Community Services Capital Reserve.  

7.1.2

RPT-0130-25 - Salt Spring Church Road Stabilization Plan - C. Brown

Recommendation

THAT Council direct Staff to proceed with the detailed design of the recommended alternative, which includes constructing new property accesses, completing road improvements and area rehabilitation works, to support the permanent closure of a portion of Salt Springs Church Road due to ongoing slope stability and erosion hazards. 

7.1.3

RPT-0270-25 - CIP Application STG-25-03 - 9 Main Street North - B. Webb

Recommendation

THAT Community Improvement Plan (CIP) Application STG-25-03 from the owner of 9 Main Street N., St. George, for private parking lot improvements and façade improvements, be approved to a maximum of $6,600.

AND that the Chief Administrative Officer be authorized to execute the Community
Improvement Plan Agreement for STG-25-03.

7.1.4

RPT-0289-25 - St. George Apple Fest - O. Denisova

Recommendation

THAT the annual St. George Apple Fest, be considered an approved event by County of Brant Council;

AND that, the annual St. George Apple Fest be exempt from the County of Brant Noise By-law #108-22 pursuant to section 6, as, once authorized by Council will be deemed to fall under Schedule D, subsection 3;

AND that, the annual St. George Apple Fest be exempted from the licensing requirements and fees for peddlers and mobile refreshment sales under the County of Brant Business Licensing By-law #50-06, pursuant to section 2(1)(x) as part of an event approved by Council where a Special Event Application has been filed by the event organizer in accordance with the Special Event Request Procedure.

7.1.5

RPT-0246-25 - Award of OPS-RFT-25-15 Bishopsgate Municipal Drain - S. Tweedle

Recommendation

THAT OPS-RFT-25-15 Bishopsgate Drain be awarded to BKT Excavating Ltd. for the bid price of $370,392.00 (excluding HST).

7.1.6

RPT-0274-25 - Preliminary Key Directions for the Cainsville Employment Land Use Strategy - M. Schaefle and M. Diplock

Recommendation

THAT Report RPT-0274-25– Preliminary Key Directions for the Cainsville Employment Land Use Strategy be received as information;

AND that Council endorses the Preliminary Key Directions of this report, which will be used to finalize the background research and inform the creation of three draft land use and design concepts for further consultation.

7.1.7

RPT-0266-25 - Insurance Program Renewal - K. DaCosta

Recommendation

THAT the County of Brant renew the Municipal Insurance Program with Intact Public Entities Inc. (IPE) for a one-year term commencing August 30, 2025, at the annual premium amount of $2,093,344.00 plus applicable taxes; and

THAT the Chief Administrative Officer or her designate be directed to execute all applicable renewal documents on behalf of The Corporation of the County of Brant to effect the renewal.

7.1.8

RPT-0211-25 - Asset Levels of Service (as Required per Ontario Regulation 588/17: Asset Management Planning for Municipal Infrastructure) - M. Eby and O. Coric

Recommendation

THAT Council approves the Asset Levels of Service as included in the individual addendums to the Strategic Asset Management Policy (SAMP):

SAMP Addendum – Roads

SAMP Addendum – Structures (Bridges and Culverts)

SAMP Addendum – Water Operations

SAMP Addendum – Wastewater Infrastructure

SAMP Addendum – Stormwater Management Systems

SAMP Addendum – Business and Technology Solutions

SAMP Addendum – Fleet Management

SAMP Addendum – Fire Services

SAMP Addendum – Facilities (Vertical Structures)

SAMP Addendum – Community Services

SAMP Addendum – Brant-Brantford Paramedic Services

7.2

Consent Items to be Received

7.2.1

Fire Prevention Activity Report - June 2025 - M. Owen

8.

Staff Reports

8.1

RPT-0188-25 - Highland Estates Solar Streetlight Update - G. Demers

Recommendation

WHEREAS the County of Brant (the County) has received concerns regarding the recent solar streetlight initiative installed August 2023 in the Royal Highland Estates Subdivision.

AND Whereas staff were directed by Committee to investigate possible options to address concerns brought forward at the March 18, 2025, Administration and Operations Committee meeting.

THAT staff move forward with option three (3) as outlined in this report.

8.2

RPT-0229-25 - CPS-RFP-25-05 Award - St George Pumper Apparatus (Unit #371) - D. Watson

Recommendation

WHEREAS the 2025 capital budget includes $925,000 for a replacement pumper apparatus for the St George Fire Station (Unit 371);

AND whereas through CPS-RFP-25-05 – Request for Proposal for One (1) Custom Fire Pumper Truck (Unit #371), Dependable Emergency Vehicles provided a price of $952,611 (HST excluded) for a stock 2025 pumper and scored second in allocated points for a compliant bid in which four suppliers submitted five proposals;

BE it hereby resolved that CPS-RFP-25-05 – Request for Proposal for One (1) Custom Fire Pumper Truck (Unit #371) be awarded to Dependable Emergency Vehicles for the price of $952,611 (HST excluded);

AND that the additional amount of $44,377 required for this purchase be funded from Fire Capital Reserve.

9.

Committee Reports & Minutes

9.1

Brant Heritage Committee Report and Minutes of July 3, 2025

10.

Communications

11.

Other Business

12.

In Camera

12.1

RPT-0242-25 - License Agreement for Storm Sewer Easement - S.239(2)(k) A position, plan, procedure, criteria or instruction to be applied to negotiations; (c) Proposed or pending acquisition or disposition of land - M. Eby

12.2

RPT-0280-25 - Property Inquiry - 809 Rest Acres Road - S.239(2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board - H. Boyd

12.3

RPT-0276-25 - Update on Natural Gas Expansion in Harley - S.239(2)(i) A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality - A. Crozier and H. Gilmore

13.

Next Meeting and Adjournment